Commercial air conditioning outdoor units and refrigerant conduit installed along an industrial building wall

Commercial air conditioning

Commercial Air Conditioning in Welshpool Designed, Installed and Kept Running Without Shutting Your Business Down

Cooling that holds temperature on your busiest trading day, fitted around your opening hours by F-Gas certified engineers — with a 3-year labour warranty and a 1–2 hour response when something does go wrong.

F-Gas certified · REFCOM registered · Rated 5 stars by offices, shops, pubs and industrial sites

  • F-Gas certified
  • REFCOM registered
  • 3-year warranty

Multi-brand

Air conditioning, ventilation and cellar cooling, any major brand

F-Gas + REFCOM

Certified and registered refrigerant handling

1–2 hours

Emergency breakdown response, depending on location

3 years

Labour warranty, plus 3-year parts cover

Up to £1m

Public liability insurance, RAMS on request

What commercial air conditioning actually involves

Commercial air conditioning is a building service, not an appliance. It has to hold a set temperature while doors open and close all day, while a room fills with people, while south-facing glass loads heat into the space, and while IT kit, ovens, chillers or machinery push their own heat out into the room. Getting that right means sizing the system to a heat load, choosing indoor units that suit the ceiling and layout, routing pipework and condensate where it will not be in the way for the next fifteen years, and siting the outdoor units where they can breathe and where the noise does not land on a neighbour's window.

Gear Bros Ltd handles that whole chain from one contractor: survey, design, supply, installation, commissioning, F-Gas records and ongoing maintenance. We are based near Welshpool in Powys and work across mid-Wales, Shropshire, the West Midlands and up towards Manchester. Because we are not tied to a single manufacturer's accreditation scheme, we specify whichever brand and system type genuinely suits your building and budget rather than the one we happen to be signed up to.

Ciaran Gear runs the business and is on the tools. That matters on commercial jobs: the person who quotes the work is the person accountable for it, so nothing is lost between a salesperson's promise and the engineer who turns up. Reviews consistently name Ciaran and engineer Simon personally — that is the level of continuity you get.

Who this is for, and when you need it

Offices and professional workspaces

Cassette and ducted systems that keep meeting rooms, open-plan floors and hot-desking areas usable in July without a wall of noise. Fitted in phases so staff keep working.

Shops and retail units

Comfortable sales floors sell more and hold customers for longer. We install around trading hours and keep stockrooms within range too.

Pubs, restaurants and hospitality

Front-of-house cooling that copes with a full room and an open kitchen, plus cellar cooling underneath the bar from the same contractor.

Server and comms rooms

Cooling for equipment that cannot be allowed to overheat, with a maintenance agreement and priority breakdown attendance behind it.

Industrial units and workshops

Spot cooling, ducted systems and ventilation for production floors, warehouses and packing areas where the heat load moves with the shift pattern.

Landlords, agents and facilities teams

One contractor across a portfolio, RAMS issued on request for site inductions, and paperwork that keeps your refrigerant records straight.

The cost of leaving it

What it costs when commercial cooling is left alone

A commercial system rarely fails without warning. It creeps: a slow refrigerant loss, a blocked condenser coil, a drain that has silted up, a fan bearing that has been whining since spring. Every one of those makes the compressor work harder for less cooling, and every one of them is cheap to fix early and expensive to fix late.

The bill for ignoring it is not just the repair. It is the trading day where the shop floor hit 29 degrees and people walked out. It is the office where nobody could concentrate after lunch. It is the comms room that shut kit down on thermal protection. Samantha Watson came to us after three other companies had written off her commercial system as unrepairable and quoted over £30,000 to replace it — we diagnosed it within two hours and had it running better than before within two days. That gap between 'needs replacing' and 'needed fixing properly' is where most of the money is lost.

There is a compliance edge too. Refrigerant handling is regulated work. If the person touching your system is not F-Gas certified and the records are not kept, the risk lands on you as the responsible operator, not on the person who did the job cheaply.

Lost trade and lost productivity

An overheated shop, restaurant or office empties out. The revenue you lose in a single hot week usually dwarfs the cost of a service contract.

Compressor failure

Running a system low on refrigerant or with a fouled coil is the fastest way to kill the most expensive component in it.

Water damage

Blocked condensate drains overflow into ceilings, over stock and onto electrics. It is a five-minute clean during a service and a serious mess when it is not done.

Equipment shutdown

Servers and comms kit throttle or drop out when room temperature climbs, and the outage costs far more than the cooling ever did.

Energy waste

A dirty, undercharged or badly commissioned system draws more power for less output — you pay for that every month it is left alone.

Compliance exposure

Missing F-Gas records and uncertified work put the operator of the equipment in the wrong, not the installer who has moved on.

Common mistakes we are called out to fix

  • Buying on headline price and discovering the system was undersized on the first genuinely hot day.
  • Letting a general handyman or electrician touch refrigerant circuits instead of an F-Gas certified engineer.
  • Skipping servicing while the system 'still works', then paying for a compressor.
  • Accepting a replacement quote without an independent second opinion on whether the unit can be repaired.
  • Siting outdoor units in an enclosed corner where they recirculate their own hot air.
  • Nobody keeping the F-Gas logbook, so there is no history when something finally fails.

Our process

A step-by-step system, so you always know what happens next

  1. 01

    Site survey and heat load assessment

    We walk the building, measure the spaces, count the glazing, the occupancy and the equipment load, and check the electrical supply and pipe routes. That is what a system gets sized on — not a guess from a floor plan.

  2. 02

    Design and free written quotation

    You get a specification that says which units go where, what the indoor and outdoor kit is, and what the installation involves. Quotations are free and turned around the same day or the following day depending on the size of the job.

  3. 03

    Programming around your trading hours

    We agree access, phasing and any out-of-hours or weekend working before we start, and issue RAMS on request so your facilities team or main contractor can induct us.

  4. 04

    Installation by F-Gas certified engineers

    Brackets, pipework, drainage, electrics and units fitted properly and tidily, with dust sheets and daily clear-down. Reviews single us out for finishing the job rather than downing tools at five.

  5. 05

    Pressure test, vacuum and commissioning

    The circuit is pressure tested and evacuated before charging, then the system is commissioned, temperatures and pressures logged, and controls set up so it runs the way it was designed to.

  6. 06

    Handover, paperwork and guarantee

    We show your team how to use the controls sensibly, hand over the F-Gas documentation, and register the 3-year labour warranty alongside your 3-year parts cover.

  7. 07

    Planned maintenance from there on

    Optional servicing agreements keep the system compliant and reliable and put you on priority attendance if a breakdown ever happens.

What you get

Specific outcomes, not vague promises

Sized to the building, not the brochure

A heat-load survey means the system holds temperature on the hottest afternoon rather than running flat out and never getting there.

Multi-brand specification

No manufacturer accreditation dictating what you buy. We pick the kit that fits the space, the budget and the running costs.

Installed around your opening hours

Phased works, agreed access and out-of-hours where needed, so the till keeps ringing and the office keeps working.

3-year labour warranty

Backed by 3-year parts cover, and if you upgrade the manufacturer's warranty we match it with equivalent extended labour cover.

1–2 hour emergency response

Breakdown call-outs attended within 1–2 hours depending on the location of the job, so a failure does not become a lost week.

Repair before replace

We have put systems back into service that other contractors condemned. You get an honest answer on repair versus replacement, in writing.

Compliance handled

F-Gas certified, REFCOM registered, up to £1m public liability, RAMS on request and refrigerant records kept properly.

Payment that suits a business

All major cards, bank transfer, Stripe and GoCardless. Deposits apply on installations, and finance options are available.

In detail

System types, methods and specification detail

Commercial air conditioning is a broad category, and the right answer changes with the building. Here is what we install, how the options differ, and where each one belongs.

Wall-mounted split systems

One outdoor condenser serving one indoor unit. Simple, cost-effective and quick to install, which makes them the default for a single office, a treatment room, a small shop or a comms cupboard. Modern inverter splits modulate their output instead of cycling on and off, so they hold temperature more precisely and use noticeably less electricity than the fixed-speed units they replaced.

The limitation is aesthetics and coverage: a wall unit throws air from one point, so a long or partitioned space may need more than one, and the indoor unit is visible. Where that matters, a cassette or ducted option usually wins.

Multi-split systems

One outdoor unit serving several indoor units — the arrangement Lynda Dacruz describes in her review, where a five-way splitter supplied four rooms. Multi-splits save external space and reduce the number of condensers you have to find room for, which is often the deciding factor on a terraced high-street property or a building with restricted roof access.

They need careful pipe-run planning, because line lengths and level differences between indoor and outdoor units affect performance. That is survey work, not something to be decided on the day of installation.

Ceiling cassettes

Recessed into a suspended ceiling and blowing conditioned air out across two or four ways, cassettes are the standard for open-plan offices, retail floors and restaurants. Air distribution is far more even than a wall unit can manage across a wide space, and the only visible part is the grille.

They require ceiling void depth and a condensate route — most use an integral lift pump. Where the void is shallow or the ceiling is solid, a ducted or wall-mounted approach is the practical alternative.

Ducted systems

The indoor unit sits out of sight in a void or plant space and feeds grilles through ductwork. Nothing is visible in the room except the grilles, which is why ducted systems suit listed or design-sensitive interiors, hotel rooms and premium retail.

Ducted installation is the most involved of the options and needs to be planned alongside the building fabric. Done properly it is also the most discreet and can be zoned across several rooms from one unit.

VRV and VRF systems

Variable refrigerant volume/flow systems serve many indoor units from a modular outdoor plant set, varying refrigerant flow to each zone according to demand. On larger commercial buildings this is the efficient choice: unoccupied zones draw almost nothing while busy zones get full output, and heat-recovery versions move heat from a zone that needs cooling into a zone that needs heating.

VRV/VRF also scales. If you are fitting out a floor now and another floor next year, the plant and riser can be planned for it, which is far cheaper than retro-fitting a second independent system later.

Heating as well as cooling

Nearly everything we install is a heat pump: reverse the cycle and the same equipment heats the space, typically delivering several units of heat per unit of electricity consumed. For businesses in mid-Wales and Shropshire with poor or expensive existing heating, that shoulder-season and winter heating is often what justifies the installation rather than summer cooling alone.

Commercial versus domestic work

The physical hardware overlaps, but commercial work adds heat-load complexity from people and equipment, longer pipe runs, three-phase supplies on larger plant, access and phasing constraints, RAMS and site induction requirements, and F-Gas record keeping for the operator. Domestic work is usually a single visit or two with a focus on quiet running and a tidy finish.

We do both, with the same engineers. If you want the domestic side, see our domestic air conditioning page — installations may currently qualify for 0% VAT, rising to 5% from April 2027.

Questions

Commercial air conditioning — your questions answered

How much does commercial air conditioning cost in Welshpool?

It depends on the number of indoor units, the system type, pipe runs and access. A single wall-mounted split in an office is a fraction of the cost of a VRF system across a floor plate. Rather than quote a misleading headline figure, we survey the building and give you a free fixed written quotation, usually the same day or the following day depending on job size.

How long does a commercial installation take?

Most small to mid-sized installations are completed in one to three days on site. Penny McKenzie's two-unit office install was completed in two days, with our engineers working over to finish rather than leaving the job open. Larger multi-zone or VRF projects are programmed in phases and the schedule is agreed with you before we start.

Will you have to close our business while you work?

Almost never. We phase the work room by room, agree access times in advance, and can work outside your trading hours where that is the cleanest option. Tell us your busiest periods at survey stage and we plan around them.

Is my system repairable, or do I need a new one?

Get a second opinion before you accept a replacement quote. We have repeatedly returned systems to service that other contractors condemned — including one written off by three companies with £30,000+ replacement quotes. We diagnose first and tell you honestly which way the numbers fall.

What guarantee comes with the work?

A 3-year labour warranty and 3-year parts cover as standard. If you upgrade your manufacturer's warranty, we match it with an equivalent extended labour warranty.

How long should a commercial system last?

A well-specified, properly commissioned and regularly serviced system will typically give you many years of reliable service, and maintained equipment consistently outlasts neglected equipment by a wide margin. The systems that die early are almost always the ones that were never serviced or were run low on refrigerant.

Do you offer emergency call-outs when a system fails?

Yes. We offer emergency and breakdown call-outs with a 1–2 hour response time depending on where the job is.

Are you F-Gas certified and insured for commercial sites?

Yes — F-Gas certified, REFCOM registered, and covered by up to £1 million public liability insurance. RAMS can be issued on request for inductions and principal contractors.

Which brands do you fit?

All major system types across multiple brands — split, multi-split, ducted and VRV/VRF. We are deliberately not tied to a single manufacturer's accreditation scheme, so the specification follows your building rather than our supplier.

Which areas do you cover?

We are based near Welshpool in Powys and cover mid-Wales, Shropshire, the West Midlands and as far as Stoke-on-Trent and Manchester — including Shrewsbury, Oswestry, Newtown, Aberystwyth, Llanidloes and Llandrindod Wells.

How do we pay, and is finance available?

All major cards, bank transfer, Stripe and GoCardless. A deposit is required on installation jobs, and finance options are available.

Next step

Get a free commercial air conditioning quote

Tell us the building, the rooms and the problem. We will survey, specify and price it — free, in writing, usually the same or next working day.

Call 07530 674866
  • F-Gas certified and REFCOM registered
  • 3-year labour warranty and 3-year parts cover
  • Up to £1m public liability, RAMS on request
  • Free quotes returned the same or next working day

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